Additional Resources:

• eBook: Automating Employee Onboarding
• Onboarding Process for Employees
• 10 Things HR Departments Can Automate with Workflow Management
• Employee Onboarding Process: Your Ultimate Guide to Best Practices and Automation

Introduction

Think back to when you first started at the job you are currently at. Do you recall being blown away by the onboarding process? Was it just an average experience? Or was it something that left you confused? Positive or negative, employee training and onboarding is the first impression an employee will have about your company. An effective process is crucial because it will set the tone(opens in a new tab) for an employee’s career.

Only 12% of employees(opens in a new tab) strongly agree that their employers onboarded them well, and 4% of employees quit after a bad first day(opens in a new tab). There are excellent employee onboarding tools and software for you to use to ensure your organization won’t be a part of those startling percentages. This article will discuss typical challenges, the Nutrient Workflow solution, and benefits for employers and employees and provide an example of an Nutrient Workflow workflow. Let’s dive in!

The challenges of traditional training and onboarding

In this article, when discussing onboarding and training, consider employee onboarding as covering hiring, equipping, and orienting new employees. Then, think of employee training as all the activities related to adding or sharpening the skills required for the new employee’s role.

The onboarding employee process should involve everything from when an offer letter is signed to when a new hire becomes a productive team member. It sets the tone for the employee’s relationship with their new company. If the process is disconnected and poorly organized, the employee’s chances of success greatly diminish while turnover increases. Unorganized processes typically are driven because of these challenges:

• Time-consuming paperwork and manual processes.
• Inconsistent training methods and materials.
• Lack of engagement and personalization for new hires.
• Difficulty in tracking progress and evaluating effectiveness.

Doing the bare minimum by filling out paperwork, handing out dull employee handbooks, and sending new hires on their merry way won’t cut it anymore. Employee onboarding and training is the best opportunity to set the tone. These challenges above have a lot to do with the manual work that has to be done to carry out the task. Luckily, you can eliminate these challenges by implementing workflow automation.

How Nutrient Workflow revolutionizes training and onboarding

Nutrient Workflow is a workflow automation platform that allows you to seamlessly automate any workflow in your organization. Enterprise automation doesn’t have to be complicated. Automated workflows can be designed visually to simulate or improve existing processes using a drag-and-drop interface to add and arrange tasks.

Employee onboarding software like Nutrient Workflow ensures a standardized, consistent, and company-approved approach. Workflow automation can also reduce administrative tasks and improve efficiency, diminishing previously discussed challenges.

Nutrient Workflow provides hiring managers a much easier experience with their new hires, including customized employee portals, intake forms, and automated workflow route information around the organization. The hiring manager, the employee, and HR use the same system, ensuring everyone has access to the information they need.

To give you an idea of “all things onboarding” that can be automated, here are a few examples:

• Position request form
• Recruitment and application process
• Interview feedback and tracking
• Offer tracking
• Background checks
• Security badge request
• Business card ordering
• New hire information gathering
• IT Setup form (hardware, software, network/app access)
• Policy/mission review and acknowledgment

Any process can be automated; these are just a few examples. To sum it up, Nutrient Workflow revolutionizes this process because it allows organizations to completely streamline and simplify the employee onboarding process flow, freeing up time and resources to work on more critical tasks, such as strategizing, decision-making, and improving and personalizing the employee experience.

Now that you understand the overarching benefits of automating this process with Nutrient Workflow, let’s discuss the specific benefits for employers and employees.

Key benefits for employers

While automating the onboarding and training processes is to set up new hires for success, it also has significant benefits for the employer. Some of those key benefits include:

Efficiency:

Automation streamlines the training and onboarding process, reducing the time and resources required to bring new employees up to speed.

Consistency:

Automated processes ensure that every employee receives the same training and onboarding experience, maintaining consistency across the organization.

Data Insights:

Automation generates data insights into employee progress, allowing employers to identify areas for improvement and adjust training strategies accordingly.

Scalability:

Automated systems can quickly scale to accommodate a growing workforce without significant increases in administrative overhead.

Compliance:

Automated training processes can help ensure that employees receive necessary compliance training, reducing the risk of regulatory violations and associated penalties.

Along with these benefits, Harvard Business Review found that by implementing a formal onboarding program, companies see 50% greater employee retention(opens in a new tab) among recruits and 62% greater productivity within the same group, improving the employee experience — thereby setting up recruits for long-term career success.

Key benefits for employees

You may have had a poor employee onboarding experience and thought, “Did I make the right decision accepting this job? After implementing automation and best practices, that will not be an issue at your organization. Employees will feel seen, cared for, and nurtured during their ramping-up phase at your organization. Some other key benefits for employees include:

Convenience:

Automated training and onboarding processes allow employees to access materials and complete tasks conveniently and conveniently.

Clarity:

Automated systems provide clear guidelines and resources for employees, reducing confusion and helping them understand expectations.

Engagement:

Interactive and multimedia elements in automated training modules can increase employee engagement and retention of information.

Feedback:

Automated systems can provide immediate feedback to employees, allowing them to track their progress and address any areas needing improvement in real time.

Empowerment:

Access to automated training materials empowers employees to take ownership of their learning and development, fostering a sense of responsibility and self-improvement.

Example of an automated employee onboarding process

Here is an example of a fully built-out Nutrient Workflow process for employee onboarding.

Form

Here is an example of an initial form that would kick off the process and notify relevant employees needing further action.

Process

Conclusion

The significance of a seamless and engaging onboarding process cannot be overstated. It’s the gateway to an employee’s journey within your organization, setting the tone for their experience and ultimately impacting their long-term success.

However, among these challenges lies an opportunity for transformation. By leveraging automation tools like Nutrient Workflow, organizations can revolutionize their training and onboarding processes, unlocking many benefits for employers and employees. The advantages are undeniable, from heightened efficiency and consistency to enhanced engagement and empowerment.

By embracing automation and best practices, organizations can cultivate a culture of support, growth, and excellence, ensuring every new hire feels valued, equipped, and empowered. So, let’s embrace the future of onboarding, where efficiency meets excellence, and every employee journey begins with promise and purpose! Let Nutrient Workflow help your organization with your processes. Contact us for a personalized demo and see how we can transform your onboarding and training processes.