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The Guardian

New Zealand’s North Island braces for Cyclone Vaianu with thousands ordered to evacuate Artemis II splashdown – in pictures Swalwell denies allegations of sexual assault as calls grow for him to withdraw from California governor race Trump news at a glance: Epstein survivors have words for Melania Trump after surprise statement Multiple people face charges, including murder, in California fireworks blast Rory McIlroy surges into six-shot Masters lead with stunning second-round flourish Roberto De Zerbi targets ‘Ange-ball’ revival to save Spurs from relegation Bath hit back to reach semi-final after stunning Northampton in 11-try epic Australia crash out of BJK Cup after Britain secure upset with doubles win Zebras, wealth and power: Hungary’s election tests Orbán’s grip on power ‘TikTok effect’ brings sellout crowds and younger fans to Grand National meeting King signs up David Beckham to his Chelsea flower show team The war over Omagh’s gold: the £21bn mine plan tearing a community apart Britain’s shadow workforce is paid as little as 65p an hour. Who cares for the carers? Tim Dowling: my wife is on a quest to restore my thinning hair SUVs are making Britain’s potholes worse, say scientists Blind date: ‘She claimed she was usually shy. I wouldn’t have guessed’ I’m a sauna person now: the Becky Barnicoat cartoon ‘I got everything I dreamed of – when I had no ability to handle it’: Lena Dunham on toxic fame, broken friendships and her ‘lost decade’ Six great reads: the man who let snakes bite him, masked heavy metal and the brutal reality for foreign students in the UK Meera Sodha’s recipe for noodles with rose beancurd, spring greens and egg Cuba’s doctors were a lifeline for the world. Now the Caribbean is shamefully complicit in the US drive to expel them An environmental disaster in Moldova has Russia’s fingerprints all over it ‘This is as important as your teeth’: are you skipping this key part of mouth hygiene? Man arrested after four die trying to cross Channel in small boat Ukraine war briefing: doubts linger in Kyiv over Moscow’s promise to uphold Orthodox Easter ceasefire Ichiro Suzuki statue unveiling goes awry as bronze bat snaps during ceremony Arrest of national war hero Ben Roberts-Smith cuts deeply to core of Australian psyche European football: Real Madrid held at home by Girona to extend winless run ‘You come back different’: how rugby players change after motherhood
The best filing system? The one where every piece of pape...
Adrian Chile · 2026-05-06 · via The Guardian

How I hate paperwork. Forms to fill, bills to pay, statements to file, receipts to keep, documents documenting things, proving things, explaining things. Keep them all. Up the pile rises, higher and higher, until this tower of fear and confusion can no longer support itself. Down it comes, collapsing under the weight of all the misery, the wretched sheets fanning out across the floor like the most dispiriting hand of cards ever dealt.

It’s at this stage I wish I was more like a friend I had who ran a department in a private school. It was one of those crammer places, where you go to retake the exams your original private school couldn’t get you through. At the end of each term he’d cast a baleful eye over the calamity of his desk, find himself a bin bag, and sweep into it every last bit of paper. Nothing would be spared – every letter, opened or unopened, along with any sweet wrappers, fragments of rolling tobacco and heaven knows what else. Off to landfill it went while off on holiday this dissolute character would go. And back to a lovely clear desk he’d return next term.

Despicable behaviour? Yes. Something enviable, even admirable, about this mindset? Also yes. And, to my knowledge, no serious comeback ever ensued. He never got into trouble. There’s a lesson here somewhere.

It’s a lesson I’d love to be brave or irresponsible enough to take on board, but I’m not made of the right (or wrong?) stuff. For me, the filing, or some shambolic approximation of filing, must commence. What to keep? For what? For why? These questions take too long to address, so I just keep everything, all of it, in a sense mirroring the work of my reckless teacher mate. He, like me, couldn’t be arsed to decide what to keep and what to dump. But he went entirely the other way and dumped it. Great minds can think (or rather not think) alike but act entirely differently.

I’m aware, obviously, that I could go paperless, and I do for some things, but I can’t remember why I decided this would be OK with those things, and it might not be. My friend and colleague Martin Lewis, the money-saving expert himself, suggested I photograph everything. I tried this, but after 15 minutes of crawling across the floor and snapping away on my cameraphone, my knees started to hurt. And it was back to those sliding drawers of dismay – the filing cabinet.

Herein, bulging suspended files hang heavy on the rails, the little hooks bent and desperate. Some fail and fall. Furthermore, I’ve never found a way of making those little tabs work, the ones telling you what each file is for. Either the tab falls off, or it loses its label, or both. Bloated and nameless, there the files remain, suspended in time for all time.

It’s a truth dimly acknowledged that you need to keep stuff for six years. Or longer for some stuff. Or less for other stuff. I forget why. Even if I could bring myself to spend time deciding which rule applies to what, how could this possibly work? It would surely mean that now, with April 2026 done and dusted, I should start digging out everything from April 2020 to consign it to the shredder of history. I mean, who does this?

And so it is that my collection grows. Endlessly. And also worthlessly, because as sure as eggs are eggs, when the time comes for me to produce a particular piece of paper, I will be quite unable to locate it. My filing cabinets are just like my brain when I’m at a pub quiz. All the answers are up there, but never can I summon them when the question is asked.

Adrian Chiles is a broadcaster, writer and Guardian columnist