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DocStreamAI — AI Invoice & Receipt Automation for QuickBooks
AI Buddies LLC · 2026-06-11 · via Hacker News: Show HN

The Automation Layer Between
Email and Accounting

Stop wasting hours collecting invoices, receipts, and financial documents from clients, employees, and inboxes. Let us handle it automatically.

ROI CALCULATOR

See what your time is worth.

DocStreamAI removes about 80% of the manual time spent processing documents end-to-end. Adjust the inputs below to see your yearly return.

Estimates assume 1 document ≈ 1.5 pages and a manual baseline timed end-to-end (Gmail inbox → bill posted in QuickBooks). Tier limits and pricing reflect current DocStreamAI plans.

How It Works

From inbox to accounting software in four simple steps

Link your team's Gmail accounts and let DocStreamAI watch for financial documents in real time.

  • One-click Gmail connection with secure OAuth
  • Automatic detection of invoices, receipts, and credit memos
  • Processed emails labeled directly in each team member's inbox
  • Organization-wide capture across all connected accounts

Connect Your Inbox

Every document is identified, categorized, and read — financial data is extracted without manual entry.

  • AI classification separates financial documents from general email
  • Vendor, line items, totals, taxes, and dates extracted automatically
  • Multi-page and multi-attachment emails resolved intelligently
  • Expense categories assigned using your existing accounting setup

Classify and Extract

Configure per-vendor rules so trusted senders flow through automatically while others stay in review.

  • Dashboard review with inline field editing before submission
  • Per-vendor auto-submit toggles for trusted senders
  • Receipt-to-transaction matching with confidence scoring
  • Duplicate detection flags conflicts before they reach your books

Review and Approve

Bills and receipt attachments are synced to QuickBooks or Xero — your books stay current.

  • Bills created directly in QuickBooks and Xero
  • Receipts attached to matched transactions automatically
  • Vendor, category, and currency data kept in sync
  • External reconciliation detection prevents stale dashboard state

Sync to Accounting Software

Robust Invoice Handling

From standard bills to complex commercial documents, DocStreamAI reliably extracts structured data across every invoice format.

Secure Encrypted Data

Your financial documents deserve the highest level of protection.

AES-256 Encryption at Rest

All documents, extracted financial data, and associated emails are encrypted prior to storage.

OAuth2 Secured Integrations

Gmail, QuickBooks, and Xero connections use permission-scoped OAuth2 authorization.

Encrypted Data in Transit

All data is encrypted via TLS/HTTPS and transmitted securely with end-to-end encryption across every service.

Secure encrypted data illustration

Transparent, Usage-Based Pricing

Pay for what you use. Every plan includes generous monthly limits with flexible overages.

Starter

$14.99/month

For individuals getting started with automated document processing.

Documents100 pages

Emails1,500 emails

  • Up to 1 Member
  • Email Monitoring Every 60 Minutes
  • Automatic Email Category Labeling
  • Invoice, Receipt & Credit Memo Extraction
  • Missing Receipt Detection
  • Duplicate Invoice Detection
  • QuickBooks & Xero Integrations
  • $0.01 per additional email
  • $0.10 per additional page

Most Popular

Growth

$29.99/month

For growing teams that need stronger controls and deeper automation.

Documents250 pages

Emails5,000 emails

  • Everything in Starter
  • Up to 5 Members
  • Role-Based Access Control
  • Email Monitoring Every 30 Minutes
  • Individual Email Privacy Controls
  • $0.008 per additional email
  • $0.08 per additional page

Pro

$59.99/month

For teams that need higher processing volume and granular visibility.

Documents500 pages

Emails10,000 emails

  • Everything in Growth
  • Up to 8 Members
  • Higher Processing Limits
  • $0.006 per additional email
  • $0.06 per additional page

Business

$139.99/month

For operations teams requiring advanced integrations and cross-team visibility.

Documents1,000 pages

Emails25,000 emails

  • Everything in Pro
  • Up to 16 Members
  • Email Monitoring Every 15 Minutes
  • Priority Support & Guided Onboarding
  • $0.005 per additional email
  • $0.05 per additional page

See DocStreamAI in Action

Watch how DocStreamAI turns a cluttered inbox into clean, structured financial data in minutes.

See more videos

Focus on growing your business,
not data entry.

Start your free trial today. No credit card required. Set up your account in under five minutes.