Job title: Operations Manager
Reporting to: Chief Executive
Responsible for: Operations Officer
Based: Our Head Office is based in London, but we have an agile working policy enabling people to work at another UK location up to 4 days/week.
Requests for permanent remote working will be considered and we welcome applications from people based in other parts of the UK.
Terms: Permanent, part-time (17.5 hours per week - 0.5 FTE), spread across three or more days per week, ideally including Tuesdays and Fridays to ensure overlap with the part-time operations officer and coverage across the week.
Salary: £36,000 - £41,000 FTE per annum (£18,000 - £20,500 pro-rata)
We are looking to recruit someone with a strong background in operations and data management to play a central role within our core services team. The role will focus on developing and managing operations processes that help us achieve our vision and goals, including contract management, data management and human resources (working alongside our outsourced HR), providing advice to colleagues and making recommendations to improve systems and policies.
Human resources
Data management
Compliance and risk management
In addition
Below is a summary of essential and desirable criteria needed for this role, as well as how we will assess a candidate’s suitability.
|
Essential Criteria |
CV |
Applied Qs |
Interview |
Task |
| Demonstrable experience of managing and improving operational systems and processes | Y | Y | Y | Y |
| Experience of managing HR systems and processes, such as recruitment and training | Y | Y | Y | |
| Experience of procuring products and services to support operations | Y | Y | Y | |
| Experience of reviewing and managing contracts with suppliers | Y | Y | ||
| Experience of managing or overseeing organisational compliance with GDPR and data management | Y | Y | ||
| Experience of CRM rollout and administration (Salesforce would be an advantage but is not essential) | Y | Y | Y | |
| Experience of leading and/or supporting improvements to organisational Equity, Diversity and Inclusion (EDI) | Y | Y | Y | |
| Experience of data analysis and reporting (e.g. against Key Performance Indicators) | Y | Y | Y | |
| Experience of line management | Y | Y | ||
| Organised and proactive – proven ability to problem solve, prioritise, take initiative and manage complex operational issues | Y | Y | Y | |
| Excellent attention to detail | Y | Y | Y | |
| Excellent communication and interpersonal skills – working with internal and external stakeholders at a range of different levels | Y | Y | Y | Y |
| IT competency and ability to quickly learn and work with new software and tools | Y | Y | Y |
|
Desirable Criteria |
CV |
Applied Qs |
Interview |
Task |
| Experience of managing budgets | Y | Y | ||
| Strong project management skills | Y | Y | ||
| Experience of working in a charity | Y | Y | ||
| Knowledge of regulations and legislation relevant to charities | Y | Y | ||
| Relevant qualifications would be an advantage but are not essential | Y |
Applications should be made via this link: https://app.beapplied.com/apply/qchgz6aamn
The closing date for applications is Monday 02 October 2023
First interviews are due to take place on Wednesday 18 and Thursday 19 October 2023.
Second interviews will take place on Tuesday 31 October
You will be informed as soon as possible after the application deadline whether you have been selected for interview.
As part of the British Science Association’s commitment to being a Disability Confident employer, all disabled* applicants who meet the ‘essential criteria’ for this vacancy will be offered an interview under our guaranteed interview scheme.
If you wish to apply under the guaranteed interview scheme, you will be asked to indicate this when you submit your application by selecting ‘yes’ in the relevant box when asked during the application process. Applicants do not need to state any further information or declare their disability at the application stage.
Whether you are applying under the scheme or not, if you are successful in being shortlisted, we will ask candidates with disabilities or long-term health conditions to let us know if they need any adjustments during the recruitment process.
If you have further questions or would like this information in a different format, please contact: recruitment@britishscienceassociation.org
From time to time the job entails working extended hours and occasional weekends, for which no overtime payments are made. The BSA operates a time off in lieu policy for weekend working and some other out-of-hours instances.
Only applicants who have a legal right to work within the UK will be considered. You will be asked to bring along proof of nationality and/or proof of ability to work in the UK.
You will also be asked to declare any previous convictions in line with your rights under the Rehabilitation of Offenders Act 1974 (Exceptions) order 1975.
This is a description of the job as it is presently constituted. It is the practice of the Association to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are reasonably required, in discussion with the postholder.
It is the policy of the BSA to offer starting salaries at the bottom end of the salary band where appropriate.
A copy of our Privacy Notice is available on the vacancies page of our website.
*The Disability Confident scheme’s definition of disability is in line with the Equalities Act 2010: “a physical or mental condition which has a long-term and substantial effect on your daily life”.
Further information about our Disability Confident commitments can be found on the Disability Confident page of our website.
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